Donor Privacy Policy & Bill of Rights

Donor Privacy Policy

The Halifax Humane Society exists because of the generosity of our donors. Because much trust is placed into our responsibility in being good stewards of the gifts we receive, we return that trust by having a strong donor privacy policy. The guidelines listed below help HHS staff and volunteers understand how they may or may not use donor information. We also promise to never sell, trade, rent, or share any of our donor's information including donor’s name, address, telephone number, or e-mail address.

The Halifax Humane Society provides this Donor Privacy Policy to make you aware of our privacy policy, and to inform you of the way your information is used. We also provide you with the opportunity to remove your name from our mailing list, if you desire to do so.

The Halifax Humane Society collects and uses personal information from donors that includes: name, address, telephone number, e-mail address and donor comments when a donor voluntarily provides it to us. In addition, HHS keeps a record of each donor’s giving history. This information is kept on file for IRS purposes and is also used in our development process to analyze overall giving patterns in order to make accurate budget projections.

The HHS will use your information to issue receipts, send thank you cards, internal analysis and record keeping, and inform donors about news, upcoming fundraising events and other activities. Credit card numbers are used only for donation or payment processing and are not retained for other purposes. We use the comments you offer to provide you with information requested, and we take seriously each recommendation as to how we might improve communication.

The Halifax Humane Society will not sell, rent, or lease your personal information to other organizations. We assure you that the identity of all our donors will be kept confidential.

It is our desire to not send unwanted mail to our donors. Please contact us if you wish to be removed from our mailing list.

If you have comments or questions about our donor privacy policy, please contact Pam Clayton, CFDO at 386-274-4703 x322 or via e-mail, pamc@halifaxhumanesociety.org.

 

The Donor Bill of Rights

Philanthropy is based on voluntary action for the common good. It is a tradition of giving and sharing that is primary to the quality of life. To assure that philanthropy merits the respect and trust of the general public, and that donors and prospective donors can have full confidence in the nonprofit organizations and causes they are asked to support, we declare that all donors have these rights:

I. To be informed of the organization's mission, of the way the organization intends to use donated resources, and of its capacity to use donations effectively for their intended purposes.

II. To be informed of the identity of those serving on the organization's governing board, and to expect the board to exercise prudent judgment in its stewardship responsibilities.

III. To have access to the organization's most recent financial statements.

IV. To be assured their gifts will be used for the purposes for which they were given.

V. To receive appropriate acknowledgement and recognition.

VI. To be assured that information about their donation is handled with respect and with confidentiality to the extent provided by law.

VII. To expect that all relationships with individuals representing organizations of interest to the donor will be professional in nature.

VIII. To be informed whether those seeking donations are volunteers, employees of the organization or hired solicitors.

IX. To have the opportunity for their names to be deleted from mailing lists that an organization may intend to share.

X. To feel free to ask questions when making a donation and to receive prompt, truthful and forthright answers.